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University Policies

All policies listed below apply throughout the University as opposed to applying within a particular school, department, or unit. To learn more about the policies listed on this site, see the About page.

Note: Many links below will take you to the website of the office responsible for the policy.

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PolicyCategoryAudienceLink
90 Day RuleFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/90-Day_Rule_Policy_and_FAQs.pdf
Academic Accommodations for Religious HolidaysAcademicFacultyhttp://www.northwestern.edu/provost/policies/accommodations-for-religious-holidays/index.html
Additional PayHuman ResourcesStaffhttp://www.northwestern.edu/hr/policies-forms/policies-procedures/payroll-admin/additional-pay.html
Affirmative ActionHuman ResourcesFaculty, Staffhttp://www.northwestern.edu/hr/equlopp-access/affirmative-action/index.html
Anti-Bribery PolicyAcademic, Financial, Human ResourcesFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/anti-bribery.pdf
Behavioral Consultation TeamHuman Resources, Facilities and SafetyFaculty, Staff, Studenthttp://www.northwestern.edu/up/docs/NUBCT060509.pdf
Bulk E-mail ApprovalInformation TechnologiesStaffhttp://www.it.northwestern.edu/policies/bulkemail.html
Cable, Satellite, and IP Delivered Television ServicesInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/catv.html
Campus Violence Prevention PlanHuman Resources, Facilities and SafetyFaculty, Staff, Studenthttp://www.northwestern.edu/up/docs/NorthwesternUniversityCampusViolencePreventionPlan.pdf
Cash HandlingFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/controller/treasury-operations/depository-services/cash-policy.pdf
Charging Sponsored ProjectsResearch, FinancialFaculty, Staffhttp://www.northwestern.edu/coststudies/docs/Charging_Sponsored_Projects.pdf
Charitable Donations By the UniversityFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/charitable-donations.pdf
Civility and ViolenceHuman Resources, Facilities and SafetyFaculty, Staff, Studenthttp://www.northwestern.edu/up/docs/civility-guidance.pdf
Compressed or Liquefied Gases in Laboratories and Laboratory Support FacilitiesAcademic, ResearchFaculty, Staff, Studenthttp://www.research.northwestern.edu/ors/forms/policy-compressed-or-liquefied-gases-in-laboratories.pdf
Conflict of Interest and Conflict of CommitmentAcademic, Research, Human ResourcesFaculty, Staffhttp://www.northwestern.edu/coi/policy/core_coi_policy.pdf
Conflict of Interest in ResearchAcademic, ResearchFaculty, Staffhttp://www.northwestern.edu/coi/policy/research_policy.pdf
Consensual Romantic or Sexual Relationships Between Faculty, Staff and StudentsAcademic, Research, Human ResourcesFaculty, Staff, Student../docs/Consensual_Relations_011314.pdf
Copyright PolicyAcademic, ResearchFaculty, Staffhttps://invo.northwestern.edu/policies/copyright-policy
Cost Sharing on Sponsored ProgramsResearch, FinancialFaculty, Staffhttp://osr.northwestern.edu/sites/default/files/cost-sharing-sponsored-programs.pdf
Cost Transfers to Sponsored AccountsResearch, FinancialFaculty, Staffhttp://www.northwestern.edu/coststudies/docs/Cost_Transfers_Policy.pdf
Data AccessInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/dataaccess.html
Data EncryptionInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/dataencryption.html
Discrimination and HarassmentAcademic, Human ResourcesFaculty, Staff, Studenthttp://www.northwestern.edu/hr/equlopp-access/equal-employment-opportunity/nondiscrimination.html
Disposal of Northwestern University ComputersInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/disposal.html
Disruption and DemonstrationAcademic, Human Resources, Facilities and SafetyFaculty, Staff, Studenthttp://policies.northwestern.edu/docs/university-disruption-and-demonstration-policy-final-012717.pdf
Drug and AlcoholHuman ResourcesFaculty, Staff, Studenthttp://www.northwestern.edu/alcohol-resources/about-us/biennial-review/assets/nuannualnotification2017.pdf
Effort ReportingResearch, FinancialFaculty, Staffhttp://www.northwestern.edu/coststudies/docs/NU_Key_Effort_Reporting_Policies.pdf
Electronic Form I-9 Employment Eligibility Verification and E-VerifyHuman ResourcesFaculty, Staffhttp://www.northwestern.edu/hr/payroll/e-verify/everifypolicy.pdf
Employees in Essential Functions and PositionsAcademic, Research, Financial, Human Resources, Facilities and Safety, Information TechnologiesFaculty, Staff../docs/employees-in-essential-functions-and-positions-policy_081114.pdf
Employment or Evaluation of RelativesAcademic, Human ResourcesFaculty, Staff../docs/employment-or-evaluation-of-relatives-policy.pdf
Equipment Inventory and DisposalFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/equipment-policy-manual.pdf
Export Controls ComplianceResearchFaculty, Staff, Studenthttps://sites.northwestern.edu/exports/files/2016/04/exportpolicy-pof5uz.pdf
Express CheckFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/Express_Check_Policy.pdf
Extending the Probationary Period for Tenure-Track FacultyAcademicFacultyhttp://www.northwestern.edu/provost/policies/statements/extendprob.html
Faculty and Staff GiftsAcademic, FinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/facultystaff_giftpolicy.pdf
Faculty Family LeaveAcademicFacultyhttp://www.northwestern.edu/provost/policies/faculty-leave-and-holidays/policy-on-faculty-family-leave/
Faculty HandbookAcademicFacultyhttp://www.northwestern.edu/provost/docs/faculty_handbook_2016.pdf
FERPAAcademicFaculty, Staff, Studenthttp://www.registrar.northwestern.edu/academic_records/FERPA_policy.html
Financial and Accounting Policies and ProceduresFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/PoliciesLinks.pdf
FirewallInformation TechnologiesStaffhttp://www.it.northwestern.edu/policies/firewall.html
Fundraising for Other Charitable OrganizationsFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/fundraising.pdf
Human Research Protection Program ComplianceResearchFaculty, Staff, Studenthttps://irb.northwestern.edu/sites/irb/files/documents/hrpppolicy071315.pdf
Human Subject PaymentsResearch, FinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/HumanSubjectPayments.pdf
Identity Theft PreventionFinancialFaculty, Staffhttp://www.northwestern.edu/sfs/documents/publications_and_forms/ID_Theft_2011.pdf
Information Technology Acquisition, Development and DeploymentInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/acquisition.html
Institutional Conflict of Interest in ResearchAcademic, Research, FinancialFaculty, Staffhttp://www.northwestern.edu/coi/policy/institutional_policy.pdf
LiquorFinancialFaculty, Staff, Studenthttp://www.northwestern.edu/risk/insurance/event/liquor-policy.html
Lobbying and Communications By Faculty and Staff with Federal, State, and Local Government OfficialsAcademic, Research, Financial, Human ResourcesFaculty, Staff../docs/lobbying-communication-020912.pdf
Lobbying and Communications By Faculty and Staff with Federal, State, and Local Government Officials: Appendix A - Government Contact, Expense, and Membership Reporting FormsAcademic, Research, Financial, Human ResourcesFaculty, Staff../docs/Contact_Expense_Membership_Reporting020912.pdf
Locating Administrative Applications or Equipment In Central Data CentersInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/admin-datacenter-hosting.html
Merchant Card ProcessingFinancialFaculty, Staffhttp://www.northwestern.edu/controller/treasury-operations/e-commerce-operations/docs/Merchant_Card_Policy.pdf
Missing StudentAcademic, Human Resources, Facilities and SafetyFaculty, Staffhttp://www.northwestern.edu/up/how-to-report/missing-students.html
Mobile Communications and Mobile/Home Computing GuidelinesFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/MobileGuidelines.pdf
NetID and Network PrivilegesInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/acctprivs.html
Non-Retaliation (links to Under Review page)Academic, Human ResourcesFaculty, Staffhttp://policies.northwestern.edu/under-review/index.html
Non-Travel AdvancesFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/Non-travel_Advance_Policy.pdf
Non-University Owned Building InfrastructureInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/infrastructure.html
Office for Sponsored Research Policy LinksResearchFaculty, Staffhttps://osr.northwestern.edu/resources/NUpolicies
Participation in Personnel DecisionsAcademicFacultyhttp://www.northwestern.edu/provost/policies/statements/personnel.html
Patent and InventionAcademic, ResearchFaculty, Staff../docs/patent-and-invention-policy-FINAL.pdf
Paying Nonresident Independent ContractorsFinancial, Human ResourcesFaculty, Staffhttp://www.northwestern.edu/hr/foreign-nationals/paying-independent-contractors/index.html
Payment Card Industry Data Security Standard ComplianceFinancialStaffhttp://www.northwestern.edu/controller/treasury-operations/e-commerce-operations/docs/PCIDSS_Security_Policy_10132015.pdf
Privacy within the Northwestern NetworkInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/privacy-issues.html
Prohibited Use of Electronic Resources for Threats, Harassment, and PornographyAcademic, Human Resources, Information TechnologiesFaculty, Staff, Studenthttp://policies.northwestern.edu/docs/Prohibited_Use_of_Electronic_Resources_for_Threats_Harassment_and_Pornography_061410.pdf
Prohibition of Weapons and Concealed Carry of Weapons on CampusAcademic, Human Resources, Facilities and SafetyFaculty, Staff, Studenthttp://www.northwestern.edu/up/docs/Weapons-on-Campus-Policy_5-14-15final.pdf
PurchasingFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/purchasing-payment-policy.pdf
Reporting a Northwestern University Information Technology Policy ViolationInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/reporting.html
Reporting and Investigating Suspected Noncompliance in Animal ResearchAcademic, Research, FinancialFaculty, Staff, Studenthttps://sites.northwestern.edu/iacuc/files/2017/06/Report_Investigate_Susp_Noncomp_in_Animal-Res_Rev-05-2017-21if53d.pdf
Reporting Child Abuse and NeglectAcademic, Human ResourcesFaculty, Staff, Student../docs/Reporting_Child_Abuse_and_Neglect.pdf
Reporting Child Abuse and Neglect: Appendix A - Guidelines Regarding Boundaries with MinorsAcademic, Human ResourcesFaculty, Staff, Student../docs/NUGRBM_Appendix_A.pdf
Research Application Hosting - Data CenterResearch, Information TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/research-datacenter-hosting.html
Research Data: Ownership, Retention and AccessAcademic, ResearchFaculty, Staffhttp://research.northwestern.edu/sites/research/files/policies/Research_Data.pdf
Research Faculty AppointmentsAcademic, ResearchFaculty, Staffhttp://research.northwestern.edu/sites/research/files/policies/Research_Faculty_Appts_Policy_0.pdf
Research MisconductAcademic, ResearchFaculty, Staff, Studenthttps://sites.northwestern.edu/orintegrity/files/2017/06/ORI_Misconduct_Policy_FINAL_170630-24schs9.pdf
Research VisitorsAcademic, ResearchFaculty, Staffhttps://research.northwestern.edu/sites/research/files/policies/researchvisitorspolicy.pdf
Retention of University RecordsAcademic, Research, Financial, Human Resources, Facilities and Safety, Information TechnologiesFaculty, Staff../docs/Retention_of_University_Records_030410.pdf
Retention of University Records: Appendix A - Records Retention ScheduleAcademic, Research, Financial, Human Resources, Facilities and Safety, Information TechnologiesFaculty, Staff../docs/RUR_Appendix_A061913.pdf
Rights and Responsibilities for the Use of Central Network and Computing ResourcesInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/responsibilities.html
Rooftop LeasesInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/rooftop.html
Satellite Delivered ServicesInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/satellite.html
Searle Leadership Fund NominationAcademicFacultyhttps://research.northwestern.edu/searle-leadership-fund
Secure Handling of Social Security NumbersInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/SSN_policy.html
Server CertificateInformation TechnologiesStaffhttp://www.it.northwestern.edu/policies/server-cert.html
Service, Assistance, and Other Animals at NorthwesternAcademic, Human Resources, Facilities and SafetyFaculty, Staff, Student../docs/animal-policy-final-012717.pdf
Sexual Misconduct PolicyAcademic, Human ResourcesFaculty, Staff, Studenthttp://www.northwestern.edu/sexual-misconduct/docs/sexual_misconduct_policy.pdf
Software Authentication RequirementsInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/softwareauth.html
Sponsorship for Legal Permanent ResidenceAcademic, Research, Human ResourcesFaculty, Staffhttp://www.northwestern.edu/provost/policies/legal-permanent-residence.html
Staff HandbookHuman ResourcesStaffhttp://www.northwestern.edu/hr/policies-forms/policies-procedures/NU_Staff_Handbook.pdf
Standards for Business ConductAcademic, Research, Financial, Human ResourcesFaculty, Staffhttp://policies.northwestern.edu/docs/StandardsforBusinessConduct.pdf
Student HandbookStudenthttp://www.northwestern.edu/student-conduct/shared-assets/studenthandbook.pdf
Subcontracting on Sponsored ProgramsResearch, FinancialFaculty, Staffhttps://osr.northwestern.edu/sites/osr/files/subcontractpolicy_2015amend.pdf
Summer/Research Quarter Salary Policy Statement for 9 Month AppointmentsAcademic, Research, FinancialFacultyhttp://research.northwestern.edu/sites/research/files/policies/Summer_Quarter_Salary_Policy_0.pdf
Tracking Investigator Award and Expenditure Credit for Sponsored ProgramsResearch, FinancialFaculty, Staffhttp://research.northwestern.edu/sites/research/files/policies/Tracking_Award_Programs_Policy_0.pdf
Trademark LicensingFinancialFaculty, Staffhttp://www.northwestern.edu/auxiliary-services/trademark-licensing/licensing-policy.html
Travel, Entertainment & CourtesyFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/travel.pdf
Unapproved Network ExtensionsInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/extensions.html
Unmanned Aircraft SystemsResearch, FinancialFaculty, Staff, Student../docs/interim-drones-policy-041417-final.pdf
Usage of the NU SSL VPNInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/vpnusage.html
Use and Copying of Computer SoftwareInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/software.html
Use of Cadavers and Recognizable Human Body Parts for Educational and Research PurposesAcademic, Research, FinancialFaculty, Staffhttp://www.feinberg.northwestern.edu/compliance/documents/Use_of_Cadavers_and_Body_Parts.pdf
Use of Computers, Systems, and NetworksInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/csn-use.html
Use of Multiple Appearance Directory Numbers (MADNs)Information TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/madns.html
Use of Student Residence NetworksInformation TechnologiesStudenthttp://www.it.northwestern.edu/policies/resnet.html
Use of University Facilities for Political ActivitiesAcademic, Financial, Human Resources, Facilities and SafetyFaculty, Staff, Studenthttp://policies.northwestern.edu/docs/use-of-university-facilities-for-political-activities-final-012717.pdf
Using ListservInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/listserv-policy.html
Video Recording and SurveillanceAcademic, Human Resources, Facilities and SafetyFaculty, Staff, Studenthttp://www.northwestern.edu/up/docs/NorthwesternVideoPolicy.pdf
Virus and Spyware Removal for ResNetInformation TechnologiesStudenthttp://www.it.northwestern.edu/policies/virus_spyware.html
Wireless NetworksInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/wireless.html
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