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Newly Added Policies

Policy on COVID-19 Alternative Work Arrangements

Updated April 29, 2021

The Policy on COVID-19 Alternative Work Arrangements has been updated.  The revised policy includes information about a phase-out period for the policy beginning June 20, 2021, with an end date between July 31 and September 3. 

Further information regarding alternative work arrangements is available on the COVID-19 and Campus Updates website

Please direct questions regarding this policy to:

Travel and Entertainment Policy

Added October 15, 2020

The University’s Travel and Entertainment Policy has been revised, incorporating feedback from campus constituents and streamlining the policy for easier use and interpretation. The revision also updates several limits and thresholds.  The policy is supplemented with several procedural webpages, which can be found on the University’s Travel website.

The revised policy is in effect as of October 15, 2020.  However many sections of the Travel and Entertainment policy must be interpreted in the context of the current COVID-19 pandemic and related University cost containment measures. 

Please direct questions regarding this policy to:

Amanda Distel
Senior Associate Vice President for Finance & Treasurer
(847) 491 7350
amanda.distel@northwestern.edu

Luke Figora
Senior Associate Vice President, Chief Risk and Compliance Officer
 (847) 491-7696
luke.figora@northwestern.edu

Demonstration Policy

Added August 20, 2020

The University has updated its Demonstration Policy, with some revisions based on student feedback.  The policy now includes a link to a document that addresses students' frequently asked questions related to the policy.

Please direct questions regarding this policy to:

Mearah Quinn-Brauner
Director for Strategy and Policy
(847) 467-5895
mearah@northwestern.edu

Lucas J. Christain
Assistant Dean, Director of Community Standards 
(847) 467-5078
lucas.christain@northwestern.edu

Policy on Institutional Equity/Interim Policy on Title IX Sexual Harassment

Added August 14, 2020

On May 6, 2020, the United States Department of Education issued its Final Rule of Title IX Sexual Harassment, effective August 14, 2020. These regulations required schools to make changes to their policy and procedures for certain types of sexual misconduct. In response, Northwestern has updated its policies accordingly.  

For further information regarding these policies, please visit the Office of Equity website.

Please direct questions regarding this policy to:

Colleen Johnston
Director, Sexual Misconduct Response and Resources and Title IX Coordinator
(847) 491-3881
colleen.johnston@northwestern.edu

 

Return to Campus Policy

Added June 1, 2020

Northwestern has instituted a Return to Campus Policy, which provides guidelines to mitigate the risks of spread of COVID-19 as faculty, staff, and students return to campus during the ongoing global pandemic.

This policy is subject to frequent change with the introduction of additional public health guidelines from local, state, and federal authorities.  The policy, as well as additional resources, can be found on Northwestern’s COVID-19 and Campus Updates website.

The following individuals can address questions regarding this policy:

Luke Figora
Senior Associate Vice President, Chief Risk and Compliance Officer
 (847) 491-7696
luke.figora@northwestern.edu

Gwen Butler
Director, Environmental Health and Safety
(847) 491-4936
gwen.butler@northwestern.edu

Policy for Sponsored Projects Impacted by COVID-19

Added March 27, 2020

In light of the recent notices from the Office of Management and Budget and Federal sponsors, Northwestern has amended the Charging Sponsored Projects Policy.  The Amendment to Charging Sponsored Projects: Policy for Sponsored Projects Impacted by COVID-19 sets forth the guiding principles for determining whether it is appropriate to charge a given cost to a sponsored project related to or affected by COVID-19.

The following individual can address questions regarding this policy:

Jennifer Mitchell
Associate Executive Director, Office of Research Financial Operations
(847) 467-2473
jmitchell@northwestern.edu

Employees in Essential Functions and Positions

Added March 17, 2020

Northwestern recently revised its policy on Employees in Essential Functions and Positions.  The revised policy reflects updated definitions, office names, and functions and provides clarity about the procedure used to determine essential functions.  

For questions about this policy please contact the Office of Human Resources:

(847) 491-7505 (Evanston)
(312) 503-2641 (Chicago)
jennifer.leitel@northwestern.edu

Institutional Conflict of Interest in Research Policy

Added February 18, 2020

Northwestern recently updated its Institutional Conflict of Interest in Research Policy, which governs instances where Northwestern has a financial investment in a company that is pursuing a research project with the University.  The revised policy outlines updated procedures for managing conflicts while supporting entrepreneurial activity at Northwestern.

Please direct questions regarding this policy to:

Northwestern Conflict of Interest Office (NUCOI)
(847) 467-4515
nucoi@northwestern.edu

Appropriate Use of Electronic Resources

Added September 1, 2019

The University adopted a new policy on Appropriate Use of Electronic Resources. The policy establishes protocols for:

The policy was posted for community review in December 2018.   Many University community members participated in the process and provided thoughtful suggestions for improving the policy.  As a result, the Policy Review Committee strengthened the policy’s commitment to academic freedom, strengthened the approval process for accessing a system user's electronically stored information; added a provision requiring notice (in most situations) of such access; and included a periodic review of the process.

The new policy supersedes the following existing policies related to network use:

For additional guidance on the use of electronic resources at Northwestern, please see the Appropriate Use of Electronic Resources FAQ.  For questions about the Policy or the FAQs, contact David Carr: d-carr@northwestern.edu or (847) 491-4030.

Purchasing and Payment Policy and Procedures

Added August 22, 2019

Northwestern recently updated its Purchasing and Payment Policy and Procedures.  The revised policy now reflects Uniform Guidance requirements related to purchases using sponsored dollars.   A more substantial review and revision of the Purchasing and Payment Policy and Procedures is currently underway with publication targeted for the end of the calendar year.

Please direct any questions on this policy to Jim Konrad, Executive Director of Procurement and Payment Services:  j-konrad@northwestern.edu or (847) 491-8121.

Biometric Information Privacy Policy

Added June 7, 2019

Northwestern uses biometric identification systems to enhance security and control access to certain campus facilities.  The University has adopted a new Biometric Information Privacy Policy that details the University’s procedures for disclosure, collection, storage, and destruction of biometric information.

Any questions or comments regarding the policy should be directed to:

University Compliance (847) 467-6170 or university.compliance@northwestern.edu.

Environmental Health and Safety Policy

Added June 7, 2019

Northwestern's Environmental Health and Safety (EHS) program supports its educational and research mission by providing faculty, staff, students, and visitors with a clear understanding of Northwestern’s concern for protecting the University community from injuries and illnesses, preventing accidents and fires, planning for emergencies, and identifying and controlling physical, chemical and biological hazards.   In compliance with federal, state, and local laws, including Occupational Safety and Health Administration (OSHA) regulations, the University has adopted an Environmental Health and Safety Policy, which outlines expectations for faculty, staff, students, and visitors related to safety measures, reporting, and training across the EHS program.

The following individuals/offices can address questions regarding this policy:

Michael Blayney, Executive Director
Office for Research Safety
Phone: (847) 491-4387; email: michael.blayney@northwestern.edu

Gwen Butler, Director, Environmental Health and Safety
Risk, Internal Audit, and Compliance
Phone: (847) 491-4936; email: gwen.butler@northwestern.edu

ALARA Policy (Radiation Safety)

Added March 15, 2019

The University recently adopted an ALARA Policy to keep any and all exposures to (or releases of) radiation sources "As Low As is Reasonably Achievable" (the ALARA Principle).  The policy establishes a comprehensive radiation safety program across all aspects of Northwestern's research and safety mission and is required by federal and state law as a condition of  having a Broad Scope Radioactive Materials License.

Please direct any questions or comments regarding this policy to the Radiation Safety Officer at radiation-safety@northwestern.edu or (312) 503-8300.

University Technology Licensing and Equity Interest Policy

Added March 15, 2019

Northwestern sometimes receives equity in start-up business entities in lieu of receiving a licensing fee or in exchange for providing educational support and funding for new technologies. The newly instituted University Technology Licensing and Equity Interest Policy establishes procedures for managing those equity interests, including when to sell and how to how to distribute proceeds from those investments.

Questions or comments regarding this policy should be directed to John Haugen, Associate General Counsel in Innovation and New Ventures (INVO): john.haugen@northwestern.edu or (847) 491-3630.