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University Policies

All policies listed below apply throughout the University as opposed to applying within a particular school, department, or unit. To learn more about the policies listed on this site, see the About page.

Note: Many links below will take you to the website of the office responsible for the policy.

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PolicyCategoryAudienceLink
90 Day RuleFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/90-Day_Rule_Policy_and_FAQs.pdf
Academic Accommodations for Religious HolidaysAcademicFacultyhttp://www.northwestern.edu/provost/policies/accommodations-for-religious-holidays/index.html
Acceptance of Gifts and Hospitality from External PartiesFinancial, Human ResourcesFaculty, Staff../docs/gifts-and-hospitality-policy-final.pdf
Additional PayHuman ResourcesStaffhttp://www.northwestern.edu/hr/policies-forms/policies-procedures/payroll-admin/additional-pay.html
Affirmative ActionHuman ResourcesFaculty, Staffhttps://www.northwestern.edu/equity/about/initiatives/affirmative-action/index.html
ALARA (Radiation Safety)Research, Facilities and SafetyFaculty, Staff, Studenthttps://researchsafety.northwestern.edu/safety-information/alara-policy.html
Amendment to Charging Sponsored Projects: Policy for Sponsored Projects Impacted by COVID-19FinancialFaculty, Staffhttps://nuwildcat.sharepoint.com/:b:/t/gl_FOP_Research/ETE872Orn9hFhpKSYqpjnZIBhw_4V2HyZ_69J7Iwap1apA
Anti-Bribery PolicyAcademic, Financial, Human ResourcesFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/anti-bribery.pdf
Appropriate Use of Electronic ResourcesInformation TechnologiesFaculty, Staff, Student../docs/appropriate-use-policy-final.pdf
Appropriate Use of Electronics Resources FAQInformation TechnologiesFaculty, Staff, Student../docs/appropriate-use-faq.pdf
Behavioral Consultation TeamHuman Resources, Facilities and SafetyFaculty, Staff, Studenthttp://policies.northwestern.edu/docs/bct-policy-final.pdf
Biometric Information PrivacyAcademic, Research, Human Resources, Facilities and Safety, Information TechnologiesFaculty, Staff, Student../docs/biometric-information-privacy-policy-final.pdf
Bulk E-mail ApprovalInformation TechnologiesStaffhttp://www.it.northwestern.edu/policies/bulkemail.html
Cable, Satellite, and IP Delivered Television ServicesInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/catv.html
Campus Violence Prevention PlanHuman Resources, Facilities and SafetyFaculty, Staff, Studenthttp://www.northwestern.edu/up/docs/NorthwesternUniversityCampusViolencePreventionPlan.pdf
Cash HandlingFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/controller/treasury-operations/depository-services/cash-policy.pdf
Charging Sponsored ProjectsResearch, FinancialFaculty, Staffhttps://nuwildcat.sharepoint.com/:b:/t/gl_FOP_Research/ESIcDJj7hbxCsx7YzRg9jKEBlQz6sMIOQYNifyYlq0SPdg
Charitable Donations By the UniversityFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/charitable-donations.pdf
Civility and Mutual RespectHuman Resources, Facilities and SafetyFaculty, Staff, Studenthttps://www.northwestern.edu/hr/for-managers/hr-consulting/environment-behaviors/civility-mutual-respect.html
Compressed or Liquefied Gases in Laboratories and Laboratory Support FacilitiesAcademic, ResearchFaculty, Staff, Studenthttps://researchsafety.northwestern.edu/compressed-or-liquefied-gases-in-laboratories/
Conflict of Interest and Conflict of CommitmentAcademic, Research, Human ResourcesFaculty, Staffhttp://www.northwestern.edu/coi/policy/core_coi_policy.pdf
Conflict of Interest in ResearchAcademic, ResearchFaculty, Staffhttp://www.northwestern.edu/coi/policy/research_policy.pdf
Consensual Romantic or Sexual Relationships Between Faculty, Staff and StudentsAcademic, Research, Human ResourcesFaculty, Staff, Student../docs/Consensual_Relations_011314.pdf
Copyright PolicyAcademic, ResearchFaculty, Staffhttps://invo.northwestern.edu/policies/copyright-policy
Cost Sharing on Sponsored ProgramsResearch, FinancialFaculty, Staffhttps://nuwildcat.sharepoint.com/:b:/t/gl_FOP_Research/Edf7GURx96JPtPL5hlZ-Gb8B6-kAo84NsTc-vtQzg_Sj1A
Cost Transfers to Sponsored AccountsResearch, FinancialFaculty, Staffhttps://nuwildcat.sharepoint.com/teams/gl_FOP_Research/Cost%20Studies/Forms/AllItems.aspx?id=%2Fteams%2Fgl%5FFOP%5FResearch%2FCost%20Studies%2FCost%20Transfers%20to%20Sponsored%20Projects%2Epdf&parent=%2Fteams%2Fgl%5FFOP%5FResearch%2FCost%20Studies&p=true&wdLOR=c27EEDF0C%2DC19F%2D423B%2DB9DB%2D5F5631C2E2F0&ct=1634765701546&or=Outlook-Body&cid=8A8B79FA-8016-46AD-B34D-F5ECAE8EE668&originalPath=aHR0cHM6Ly9udXdpbGRjYXQuc2hhcmVwb2ludC5jb20vOmI6L3QvZ2xfRk9QX1Jlc2VhcmNoL0VZQ2lwRkdxSGlOSGxyT3RPSFpHd3BvQlo3NHZNSTJEUlN0Z0lVb3RjTnV0QXc_cnRpbWU9NmQ5MGVSR1UyVWc
Data AccessInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/dataaccess.html
Data ClassificationInformation TechnologiesFaculty, Staff, Student../docs/data-classification-policy.pdf
Data EncryptionInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/dataencryption.html
Digital AccessibilityAcademic, Human Resources, Information TechnologiesFaculty, Staff, Student../docs/digital-accessibility-policy-final.pdf
Disposal of Northwestern University ComputersInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/disposal.html
DemonstrationAcademic, Human Resources, Facilities and SafetyFaculty, Staff, Studenthttps://policies.northwestern.edu/docs/demonstration-policy-final.pdf
Diverse Candidate Slates in Recruitment and SelectionHuman ResourcesFaculty, Staffhttps://hr.northwestern.edu/for-managers/hiring/hiring-process/develop-strategy/diverse-candidates-slates-policy-final.pdf
Drugs and AlcoholHuman ResourcesFaculty, Staff, Student../docs/drugs-and-alcohol-policy.pdf
Effort ReportingResearch, FinancialFaculty, Staffhttps://nuwildcat.sharepoint.com/teams/gl_FOP_Research/Cost%20Studies/Forms/AllItems.aspx?id=%2Fteams%2Fgl%5FFOP%5FResearch%2FCost%20Studies%2FKey%20Effort%20Reporting%20Policies%2Epdf&parent=%2Fteams%2Fgl%5FFOP%5FResearch%2FCost%20Studies&p=true&originalPath=aHR0cHM6Ly9udXdpbGRjYXQuc2hhcmVwb2ludC5jb20vOmI6L3QvZ2xfRk9QX1Jlc2VhcmNoL0VXR1lFd2V3a01sTG1wMVFPXzZ4UVVZQkZyRVNCLWJLNklFYm83NnRkM05uZmc_cnRpbWU9bElqTWlSR1UyVWc
Electronic Form I-9 Employment Eligibility Verification and E-VerifyHuman ResourcesFaculty, Staffhttp://www.northwestern.edu/hr/payroll/e-verify/everifypolicy.pdf
Employees in Essential Functions and PositionsAcademic, Research, Financial, Human Resources, Facilities and Safety, Information TechnologiesFaculty, Staff../docs/employees-in-essential-functions-and-positions-final.pdf
Employment or Evaluation of RelativesAcademic, Human ResourcesFaculty, Staff../docs/employment-or-evaluation-of-relatives-policy.pdf
Environmental Health and SafetyResearch, Facilities and SafetyFaculty, Staff, Student../docs/university-ehs-policy-final.pdf
Equipment Inventory and DisposalFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/equipment-policy-manual.pdf
Export Controls ComplianceResearchFaculty, Staff, Studenthttps://exports.northwestern.edu/docs/exportcontrolscompliancepolicy.pdf
Express CheckFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/Express_Check_Policy.pdf
Faculty and Staff GiftsAcademic, FinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/facultystaff_giftpolicy.pdf
Faculty HandbookAcademicFacultyhttps://www.northwestern.edu/provost/faculty-resources/shared-governance/faculty-handbook.html
FERPAAcademicFaculty, Staff, Studenthttp://www.registrar.northwestern.edu/academic_records/FERPA_policy.html
Financial and Accounting Policies and ProceduresFinancialFaculty, Staffhttps://www.northwestern.edu/financial-operations/policies-procedures/index.html
FirewallInformation TechnologiesStaffhttp://www.it.northwestern.edu/policies/firewall.html
Fundraising for Other Charitable OrganizationsFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/fundraising.pdf
Human Research Protection Program ComplianceResearchFaculty, Staff, Studenthttps://irb.northwestern.edu/resources-guidance/policies-guidance/docs/human-research-protection-program-compliance-policy-general-1001.pdf
Human Subject PaymentsResearch, FinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/HumanSubjectPayments.pdf
Identity Theft PreventionFinancialFaculty, Staffhttp://www.northwestern.edu/sfs/documents/publications_and_forms/ID_Theft_2011.pdf
Information SecurityInformation TechnologiesFaculty, Staff, Student../docs/information-security-policy.pdf
Information Technology Acquisition, Development and DeploymentInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/acquisition.html
Institutional Conflict of Interest in ResearchAcademic, Research, FinancialFaculty, Staffhttps://www.northwestern.edu/coi/policy/institutional_policy.pdf
Interim Policy on Title IX Sexual HarassmentAcademic, Human ResourcesFaculty, Staff, Studenthttps://www.northwestern.edu/civil-rights-office/policies-procedures/policies/interim-policy-on-title-ix.pdf
LiquorFinancialFaculty, Staff, Studenthttp://www.northwestern.edu/risk/insurance/event/liquor-policy.html
Lobbying and Communications By Faculty and Staff with Federal, State, and Local Government OfficialsAcademic, Research, Financial, Human ResourcesFaculty, Staffhttps://www.northwestern.edu/govrelations/images/lobbying_communication.pdf
Lobbying and Communications By Faculty and Staff with Federal, State, and Local Government Officials: Appendix A - Government Contact, Expense, and Membership Reporting FormsAcademic, Research, Financial, Human ResourcesFaculty, Staff../docs/Contact_Expense_Membership_Reporting020912.pdf
Locating Administrative Applications or Equipment In Central Data CentersInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/admin-datacenter-hosting.html
Merchant Card ProcessingFinancialFaculty, Staffhttp://www.northwestern.edu/controller/treasury-operations/e-commerce-operations/docs/Merchant_Card_Policy.pdf
Minors at NorthwesternAcademic, Research, Financial, Human Resources, Facilities and SafetyFaculty, Staff, Studenthttps://policies.northwestern.edu/docs/minors-at-northwestern-final.pdf
Missing StudentAcademic, Human Resources, Facilities and SafetyFaculty, Staffhttp://www.northwestern.edu/up/how-to-report/missing-students.html
Mobile Communications and Mobile/Home Computing GuidelinesFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/MobileGuidelines.pdf
NetID and Network PrivilegesInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/acctprivs.html
Non-RetaliationAcademic, Human ResourcesFaculty, Staffhttp://policies.northwestern.edu/docs/non-retaliation-policy-FINAL.pdf
Non-Travel AdvancesFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/Non-travel_Advance_Policy.pdf
Non-University Owned Building InfrastructureInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/infrastructure.html
Participation in Personnel DecisionsAcademicFacultyhttp://www.northwestern.edu/provost/policies/statements/personnel.html
Patent and InventionAcademic, ResearchFaculty, Staff../docs/patent-and-invention-policy-FINAL.pdf
Paying Nonresident Independent ContractorsFinancial, Human ResourcesFaculty, Staffhttp://www.northwestern.edu/hr/foreign-nationals/paying-independent-contractors/index.html
Payment Card Industry Data Security Standard ComplianceFinancialStaffhttp://www.northwestern.edu/controller/treasury-operations/e-commerce-operations/docs/PCIDSS_Security_Policy_10132015.pdf
Policy on Institutional EquityAcademic, Human ResourcesFaculty, Staff, Studenthttps://www.northwestern.edu/civil-rights-office/policies-procedures/policies/policy-on-institutional-equity.pdf
Privacy within the Northwestern NetworkInformation TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/privacy-issues.html
Prohibited Use of Electronic Resources for Threats, Harassment, and PornographyAcademic, Human Resources, Information TechnologiesFaculty, Staff, Studenthttp://policies.northwestern.edu/docs/Prohibited_Use_of_Electronic_Resources_for_Threats_Harassment_and_Pornography_061410.pdf
Prohibition of Weapons and Concealed Carry of Weapons on CampusAcademic, Human Resources, Facilities and SafetyFaculty, Staff, Studenthttp://www.northwestern.edu/up/docs/Weapons-on-Campus-Policy_5-14-15final.pdf
Purchasing and PaymentFinancialFaculty, Staffhttp://www.northwestern.edu/financial-operations/policies-procedures/policies/purchasing-payment-policy.pdf
Reasonable AccommodationHuman ResourcesFaculty, Staffhttps://www.northwestern.edu/equity/policies-procedures/reasonable-accommodation.html
Reporting a Northwestern University Information Technology Policy ViolationInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/reporting.html
Reporting and Investigating Suspected Noncompliance in Animal ResearchAcademic, Research, FinancialFaculty, Staff, Studenthttps://cpb-us-e1.wpmucdn.com/sites.northwestern.edu/dist/d/2780/files/2019/08/report_investigate_susp_noncomp_in_animal-res_rev_05_2017.pdf
Research Application Hosting - Data CenterResearch, Information TechnologiesFaculty, Staffhttp://www.it.northwestern.edu/policies/research-datacenter-hosting.html
Research Data: Ownership, Retention and AccessAcademic, ResearchFaculty, Staffhttps://research.northwestern.edu/docs/research-data-policy0121.pdf
Research Faculty AppointmentsAcademic, ResearchFaculty, Staffhttp://research.northwestern.edu/sites/research/files/policies/Research_Faculty_Appts_Policy_0.pdf
Research MisconductAcademic, ResearchFaculty, Staff, Studenthttps://researchintegrity.northwestern.edu/docs/ori_misconduct_policy_final_191021.pdf
Research VisitorsAcademic, ResearchFaculty, Staffhttps://cpb-us-e1.wpmucdn.com/sites.northwestern.edu/dist/e/1154/files/2016/10/research-visitors-policy-1dmgbac.pdf
Retention of University RecordsAcademic, Research, Financial, Human Resources, Facilities and Safety, Information TechnologiesFaculty, Staff../docs/Retention_of_University_Records_030410.pdf
Retention of University Records: Appendix A - Records Retention ScheduleAcademic, Research, Financial, Human Resources, Facilities and Safety, Information TechnologiesFaculty, Staff../docs/RUR_Appendix_A061913.pdf
Rights and Responsibilities for the Use of Central Network and Computing ResourcesInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/responsibilities.html
Rooftop LeasesInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/rooftop.html
Satellite Delivered ServicesInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/satellite.html
Secure Handling of Social Security NumbersInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/SSN_policy.html
Server CertificateInformation TechnologiesStaffhttp://www.it.northwestern.edu/policies/server-cert.html
Service, Assistance, and Other Animals at NorthwesternAcademic, Human Resources, Facilities and SafetyFaculty, Staff, Student../docs/animal-policy-final-012717.pdf
Software Authentication RequirementsInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/softwareauth.html
Sponsorship for Legal Permanent ResidenceAcademic, Research, Human ResourcesFaculty, Staffhttp://www.northwestern.edu/provost/policies/legal-permanent-residence.html
Staff HandbookHuman ResourcesStaffhttp://www.northwestern.edu/hr/essentials/policies-procedures/staff-handbook.html
Standards for Business ConductAcademic, Research, Financial, Human ResourcesFaculty, Staffhttp://policies.northwestern.edu/docs/StandardsforBusinessConduct.pdf
Student HandbookStudenthttp://www.northwestern.edu/student-conduct/shared-assets/studenthandbook.pdf
Subcontracting on Sponsored ProgramsResearch, FinancialFaculty, Staffhttps://osr.northwestern.edu/subcontracts/subcontractingpolicy/
Summer/Research Quarter Salary Policy Statement for 9 Month AppointmentsAcademic, Research, FinancialFacultyhttps://cpb-us-e1.wpmucdn.com/sites.northwestern.edu/dist/d/2780/files/2019/08/Summer_Quarter_Salary_Policy_0.pdf
Sustainable Waste ManagementFacilities and SafetyFaculty, Staff, Studenthttp://policies.northwestern.edu/docs/sustainable-waste-management-FINAL.pdf
Tracking Investigator Award and Expenditure Credit for Sponsored ProgramsResearch, FinancialFaculty, Staffhttp://research.northwestern.edu/sites/research/files/policies/Tracking_Award_Programs_Policy_0.pdf
Trademark LicensingFinancialFaculty, Staffhttp://www.northwestern.edu/auxiliary-services/trademark-licensing/licensing-policy.html
Travel and EntertainmentFinancialFaculty, Staffhttps://www.northwestern.edu/procurement/travel/policies.html
Unapproved Network ExtensionsInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/extensions.html
University Technology Licensing and Equity Interest PolicyResearchFaculty, Staff, Studenthttps://www.invo.northwestern.edu/invention-management/policies-forms/university-technology-licensing-and-equity-policy-2-27-19/university-technology-licensing-and-equity-policy-2-27-19.pdf
Use and Copying of Computer SoftwareInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/software.html
Use of Cadavers and Recognizable Human Body Parts for Educational and Research PurposesAcademic, Research, FinancialFaculty, Staffhttp://www.feinberg.northwestern.edu/compliance/documents/Use_of_Cadavers_and_Body_Parts.pdf
Use of Computers, Systems, and NetworksInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/csn-use.html
Use of Multiple Appearance Directory Numbers (MADNs)Information TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/madns.html
Use of Student Residence NetworksInformation TechnologiesStudenthttp://www.it.northwestern.edu/policies/resnet.html
Use of University Facilities for Political ActivitiesAcademic, Financial, Human Resources, Facilities and SafetyFaculty, Staff, Studenthttp://policies.northwestern.edu/docs/use-of-university-facilities-for-political-activities-final-012717.pdf
Using ListservInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/listserv-policy.html
Video Recording and SurveillanceAcademic, Human Resources, Facilities and SafetyFaculty, Staff, Studenthttp://www.northwestern.edu/up/docs/NorthwesternVideoPolicy.pdf
Virus and Spyware Removal for ResNetInformation TechnologiesStudenthttp://www.it.northwestern.edu/policies/virus_spyware.html
Wireless NetworksInformation TechnologiesFaculty, Staff, Studenthttp://www.it.northwestern.edu/policies/wireless.html